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Orange County Job Board

VIRGINIA CAREER WORKS PIEDMONT

Accounts Payable Manager  

Contract/Part-time

$30.00-35.00/hour

GENERAL OVERVIEW

The Operations Manager manages implementation of the Workforce Innovation and Opportunity Act (WIOA) Title I programs for the Virginia Career Works Piedmont (VCWP) and evaluates associated policies, procedures, and systems. This position manages financial operations and monitors contracts and other activities of the public workforce system in the region. The position be responsible for managing the Accounts Payable for a new nonprofit ensuring accurate and timely processing of invoices, payments, and reconciliations. You will also be responsible for leading process improvement initiatives and ensuring compliance with company policies.

 

SCOPE OF WORK

  • Manage and ensure timely and accurate processing of invoices, payments, and reconciliations

  • Develop and implement process improvement initiatives to increase efficiency and accuracy

  • Ensure fiscal compliance with company policies and procedures, as well as regulatory requirements

  • Monitor fund balances and cash requirements for all funding streams

  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records

  • Review automatic payments to ensure correct coding and authorization and sufficient contracts and documentation

  • Create and maintain systems to monitor outstanding grants

  • Develop and maintain a filing system for financial information, records, and documents to ensure information is easily available for auditing purposes

  • Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports

  • Assist with grant writing and provide necessary reports for the purpose of quarterly and annual reports

  • Develop annual budgets and infrastructure funding agreements

  • Ability to manipulate substantial amounts of data and ensure that billing, payroll, and accounting transactions are accurate, timely and complete

  • Proven knowledge of payroll and accounting principles, practices, standards, laws, and regulations

  • Maintain high level of confidentiality

 

KNOWLEDGE OF

  • Federal, state, and local regulations relating to public, grant development agencies.

  • Grant writing techniques and practices

  • Ability to write clear, structured, articulate, and persuasive proposals

  • Budget development for grant writing. Intermediate knowledge of Microsoft Excel, including pivot tables, filters, and charts

  • Intermediate knowledge of Microsoft Word to format reporting, create sections and headers, and format tables

  • Knowledge and operation of a computer and assigned software along with Google Suite and Quick books

  • Interpersonal skills including tact, patience, and courtesy

 

PREFERRED SKILLS

  • BS degree in Accounting or Finance, or related work experience

  • Proficient in Microsoft Office (Word, Excel, Outlook, Publisher, PowerPoint)

  • Proficient in Google (Docs, Sheets, Hangouts, Meetings, Mail)

  • Strong oral and written communication

  • Strong eye for attention to detail and accuracy

  • Excellent organizational, time management skills and attention to detail

  • Proficient in accounting software. Strong Excel experience

  • Thrive in a fast-paced, ever-changing environment

  • Works independently with little supervision while producing high quality deliverables

  • Learns from and works with team members cooperatively

  • Ability to lift 25 pounds to transport materials, refreshments, files, handouts, and equipment

 

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job.  The incumbents may be requested to perform job-related tasks other than those stated in this description.

 

The Virginia Career Works is an Equal Opportunity Employer/Program. Auxiliary aides and services are available upon request to individuals with disabilities. TDD-VA Relay: 711.

Sarah Morton | EO Officer | smorton@vcwpiedmont.com | 434-290-0026 ext.100

 

To apply, please send resume and cover letter no later than August 31, 2023

 

Sarah Morton

Executive Director

Virginia Career Works-Piedmont Region

943 Glenwood Station Lane

Charlottesville VA 22901

smorton@vcwpiedmont.com

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